Charlottesville, VA, January 11, 2002

EXECUTIVE BOARD MEMBERS PRESENT: Janice Kelly, Chair; Russet Hambrick, Chair-Elect; Jonathan Lord, Past-Chair; Ann Sasser, Treasurer; Patricia Vaughn, Secretary; Paula Raimondo, Alternate Chapter Council Representative.

COMMITTEE CHAIRS PRESENT: Susie (Speer) Corbett, Publications; Rick Peterson, Honors and Awards; Melanie Norton, Membership, Russet Hambrick, Program.

COMMITTEE MEMBERS PRESENT: Andrea Horne, Virginia Carden, Diane McKenzie (Archivist), Adam Glazer, Terry Burton, M.J. Tooey, Diane Fuller, Jana Allcock, Ginny DuPont, Jane Borland, Pat Hammond.

The meeting was called to order at 9:00 by MAC chair, Janice Kelly.

A motion was made by Jonathan Lord and seconded by Paula Raimondo to approve the minutes from the September 7, 2001 Board Meeting.

EXECUTIVE BOARD REPORTS

Chair Report
Merle Colglazier will be taking over as the Chapter's liaison to the MLA Benchmarking Committee.

The new Strategic Planning Task Force was discussed. Two additional volunteers are needed for this committee. The Board and members were asked to consider issues that could be addressed by the Strategic Planning Task Force.

Treasurer's Report
Ann Sasser presented the Treasurer's report for July 1, 2001 to December 31, 2001. The MAC balance as of December 31, 2001 is $54, 946.98. The report was approved.

Chapter Council Report
Paula Raimondo mentioned that she has been appointed to the MLA Mentoring Committee. The Committee will operate at the MLA Annual Meeting 2003 in San Diego, California.

Archivist Report
Archivist, Diane McKenzie, requested that MAC members submit MAC meeting programs and other MAC paraphernalia for inclusion in the archives. Most archival material is submitted in paper form but Diane has received electronic submissions.

OLD BUSINESS

MAC Bibliography
There was some discussion concerning what should happen to the MAC Bibliography. The Bibliography is currently inactive, discussion centered on whether it should be dissolved. The motion was made to turn this issue over to the Strategic Task Force Committee for consideration.

2001 Meeting - LAC Report
Copies of the 2000 Local Arrangements Committee Final Report were distributed.

COMMITTEE REPORTS

Honors and Awards
Rick Peterson, Chair of the Honors and Awards Committee, reported that the Honors and Awards Committee met in December 2001 to discuss Committee business. The Chair had some questions about changes to the policy and procedures manual. This year the Committee is considering different approaches to promoting the awards and increasing the number of nominations.

Membership
Melanie Norton, Chair of the Membership Committee, mentioned there is no actual membership count at this time. MAC members are reminded to renew their membership and pay the annual dues. As part of the membership drive, twenty-two new MAC members who attended the MAC Annual Meeting in Ocean City will be contacted and asked to become active in MAC. In addition, library school students are being actively recruited to join MAC. Library school instructors have been contacted with the intention of promoting MAC to their students. Work on the Web membership directory is ongoing.

Professional Development
Andrea Horne, Committee member, reported that her Committee has been discussing CE classes for the 2002 Annual Meeting. Committee members will be evaluating the responses from both the MAC Online CE survey and CE suggestions from the 2001 MAC Annual Meeting.

Publications
Susie Corbett, Publications Committee Chair, asked about buying a domain name for MAC. The consensus was in favor of obtaining a domain name. Susie requested that committee chairs check the MAC Web site and verify that committee membership has been updated on the Web page. Future plans include a timeline to indicate when certain items need to be updated on the Web page.

The recommendation was made to include information on the Web page that would be useful for future LAC chairs when arranging MAC Annual Meetings. Hard copy LAC reports from the previous meeting would be submitted to the Publications Committee and placed on the Web site. These publications could include core documents such as sample budgets.

Program Committee
Russet Hambrick, Program Committee Chair, reported that the Committee has developed the theme "Capitolizing on Our Legacy" for the 2002 MAC Annual Meeting in Washington, D.C. The committee is discussing the sale of pins to celebrate MAC's 50th anniversary. Proceeds from the sale of the pins would contribute to funding the Marguerite Abel Service Recognition Award.

Strategic Planning Task Force
The Strategic Planning Task Force is charged with reviewing and rewriting the strategic plan. The Task Force will be looking at findings of the needs assessment and such issues as networking. The Task Force will be developing a mission statement and statement of values.

NEW BUSINESS

2002 MAC Local Arrangements Committee
In 2002, the Annual Meeting will take place at the Wyndham Hotel in Washington, D.C on October 17-19. The LAC committee will be creating a Web page with information on the Annual Meeting and the hotel.

2003 MAC Annual Meeting
Jonathan Lord reported on the MLA joint Chapter Annual Meeting that will take place in Philadelphia in 2003. The meeting will incorporate five MLA chapters including Pittsburgh, Philadelphia, NY/NJ and the Mid-Atlantic. Jonathan estimated 400-425 attendees at the meeting. The projected date for the Annual Meeting is October 19 -21 (a Sunday through Tuesday format). The Steering Committee will consist of two co-chairs and sub-committee representatives from each chapter.

The Executive Board adjourned at 1:45pm.

Respectfully submitted,

Patricia S. Vaughn, MLS
MAC-MLA Secretary

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