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MAC Records Task Force

MAC Records Task Force
Charge
December 15, 1999

By approval by the Executive Board in October, 1999, the MAC Records Task Force is hereby created, consisting of the following members:

Diane McKenzie, Chair
Lee Kaufman, representing the Publications Committee
1-2 other members to be determined

Duration and Reporting: The Task Force should begin work immediately and bring a preliminary report to the 1999/2000 Fall/Winter Executive Board meeting, and progress reports to the 2000 Executive Board and MAC Annual meetings. Upon completion of its work, the Task Force will submit a final report and any recommendations to the Executive Board and to the entire membership at a MAC Annual Meeting. The Board will welcome interim recommendations on any part of its charge as soon as they are ready. With the approval of the final report, the Task Force will be discharged.

Charge: The MAC Records Task Force is asked to establish policies and procedures for the retention, distribution, and preservation of all official records of the Mid-Atlantic Chapter of the Medical Library Association. The Task Force should take into consideration the needs of MAC members as individuals as well as the needs of the organization as a whole.

The Task Force is asked to address, but is not limited to, the following specific issues:

  1. Services from and relationship with University Library Services of Virginia Commonwealth University for permanent archival custody.
  2. Ongoing obligations to distribute MAC records to NLM and/or MLA.
  3. Development of clear and concise policies and procedures for retention and distribution of MAC official documents, to become part of the MAC Policies & Procedures Manual.
  4. Policies concerning retention and preservation of MAC material in electronic form.
  5. Policies concerning material of historical value.
Resources:
Records policies of other MLA chapters or similar organizations
Records requirements of MLA and NLM
Archival consultants, if appropriate. If commercial consultation is deemed advisable, the Task Force should investigate costs and bring a request for supporting funds to the Executive Board.

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